Privacy Policy

1. Introduction

SAS Charleroi ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and use our services.

SAS Charleroi is a Belgian non-profit association (ASBL) registered under enterprise number BE0458.849.689, located at Rue du Phénix 3, 6020 Charleroi, Belgium.

2. Data Controller

The data controller responsible for your personal data is:

SAS Charleroi
Rue du Phénix 3, 6020 Charleroi, Belgium
Email: damienduval106@gmail.com
Enterprise No.: BE0458.849.689

3. Information We Collect

3.1 Personal Information

We may collect the following personal information when you interact with us:

• Name and surname
• Email address
• Mailing address
• Phone number (if provided)
• Donation information
• Any other information you voluntarily provide

3.2 Automatically Collected Information

When you visit our website, we may automatically collect:

• IP address
• Browser type and version
• Operating system
• Pages visited and time spent on each page
• Referring website address

4. How We Use Your Information

We use the collected information for the following purposes:

• To process donations and send tax receipts
• To respond to your inquiries and communications
• To send newsletters and updates (with your consent)
• To manage membership and volunteer activities
• To improve our website and services
• To comply with legal obligations
• To maintain accurate organizational records

5. Legal Basis for Processing

We process your personal data based on:

• Consent: When you subscribe to our newsletter or fill in a contact form
• Contractual necessity: When processing donations or memberships
• Legal obligation: When required by Belgian law (tax records, accounting)
• Legitimate interest: For improving our services and website

6. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected:

• Contact form submissions: 12 months
• Donation records: 7 years (as required by Belgian tax law)
• Newsletter subscriptions: Until you unsubscribe
• Membership records: Duration of membership plus 2 years

7. Data Sharing

We do not sell, trade, or rent your personal information to third parties. We may share your information with:

• Service providers who assist in our operations (under strict data processing agreements)
• Belgian tax authorities (as legally required for donation receipts)
• Law enforcement when required by law

8. Your Rights

Under the GDPR and Belgian data protection law, you have the following rights:

• Right of access: Request a copy of your personal data
• Right to rectification: Request correction of inaccurate data
• Right to erasure: Request deletion of your personal data
• Right to restrict processing: Request limitation of processing
• Right to data portability: Request transfer of your data
• Right to object: Object to processing based on legitimate interest
• Right to withdraw consent: Withdraw consent at any time

To exercise any of these rights, please contact us at damienduval106@gmail.com.

9. Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. These measures include encryption, secure servers, and regular security assessments.

10. Cookies

Our website uses cookies to improve your browsing experience. For detailed information about the cookies we use, please refer to our Cookie Policy.

11. International Transfers

Your data is primarily processed within the European Economic Area (EEA). If data is transferred outside the EEA, we ensure appropriate safeguards are in place in accordance with GDPR requirements.

12. Children's Privacy

Our website and services are not directed at individuals under the age of 16. We do not knowingly collect personal data from children. If you believe we have collected data from a child, please contact us immediately.

13. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date. We encourage you to review this policy periodically.

14. Contact

If you have any questions about this Privacy Policy or our data practices, please contact us:

SAS Charleroi
Rue du Phénix 3, 6020 Charleroi, Belgium
Email: damienduval106@gmail.com

You also have the right to lodge a complaint with the Belgian Data Protection Authority:
Autorité de protection des données
Rue de la Presse 35, 1000 Brussels
www.dataprotectionauthority.be